Events provide a platform for individuals to socialise and celebrate common interests.  Be it sports meets, networking parties, conferences, or meetings, all events are highly anticipated and greatly influence the social fabric. The secret to expert planning and flawless execution are top-of-the-line event planning models.

There is a continual need for skilled and dynamic event planners knowledgeable in event planning. If you love managing events and people, read on to uncover the most effective event-planning models and how you can become a professional event manager.

Types of Events Handled by Professional Event Planners

Event planning involves a broad range of events, each with its own specifications and descriptions. Given below are some of the different types of events:

• Private events: These events are usually intimate and close to the hearts of the hosts. It’s no wonder that professional event managers are sought after to make the special day more memorable.
• Business and trade: Events organised by giant corporations often draw a large and diverse audience and thus require a professional planner to ensure smooth operations.
• Music concerts and movie premiers: These glamorous events need immense planning and many-a-times involve the combined effort of multiple professional planners to secure a seamless sequence of events.
• Sporting events: Be it the Olympics, the FIFA Cup, or any other large-scale sports event, the significance of an event planner to these is immeasurable.
• Political and state events: Rallies, summits, debates or VVIP visits require impeccable planning, execution and coordination.
• Educational and scientific: Conferences and seminars require highly skilled event planners to set the platform for the occasion’s success.

Event planners are responsible for utilising multiple event management models and seamlessly executing events. But what are some stages in event planning process models? Read on to find out.

Stages Of Event Management

Any event, regardless of its scale, requires going through several stages to guarantee its smooth functioning. Some of the aspects you as an event planner must look into are:

• Research: This stage requires developing your event goal, listing down stakeholders, verifying licences and permits, and establishing a code of ethics.
• Team Organisation: A well-prepared team can host any large-scale event. Ensure that your team is aware of the event’s goals, essential guidelines, immediate supervisors, etc.
• Budget Establishing: Discuss with the organiser and the sponsors the exact dispensable figures and the process of claiming an additional amount if required.
• Branding: Once the dates and venue for the event are decided, it is necessary to make sure that a maximum of your target audience is made aware of these.
• Logistics: The movement of essential goods, ensuring the smooth travel of your chief guests and other dignitaries.
• Event Management Software: Based on the budget, it is wise to utilise credible software that can help you track and manage several aspects and regularly communicate details to participants.
• Creating a Master plan: This includes detailing every factor and action that you and your team might be required to consider to keep everything on track.

Besides these, conducting pre-event planning, aka prep model in event management, might be required in certain circumstances. While the above factors might look too overwhelming initially, event planners often utilise an event planning canvas to get these aspects right. So let’s take a look into what an event model canvas is.

Implementing the Event Planning Canvas

Think of an event planner as a conductor of an orchestra. Just as a conductor brings together different instruments and musicians to create a beautiful symphony, an event planner brings together different elements like venues, vendors, and attendees to orchestrate a successful event. The planner uses tools and techniques to develop an effective plan, just as a conductor uses a baton and sheet music to guide the musicians.

An event planner’s tool is known as the business model canvas for event planning, and you too can plan events in a shorter time by encircling the following aspects:

• Defining the Goals: To warrant the success of an event, it is important for both the event planning team and the organizers to have a clear understanding of the intended outcome or goal.
• Value Proposition: Convey the importance of the event to the participants and, if necessary, the speakers or dignitaries for enthusiastic participation.
• Timeline and Schedule Planning: After listing the different sub-events, plan and decide on the proper order of executing them. Also, provide sufficient time between any two events.
• Confirming the presence of dignitaries: You must check for the attendance of special guests and also put in place a proper mechanism to welcome guests who arrive unannounced.
• Rehearsal and team briefing: Before and on the event day, conduct a proper rehearsal to make sure everyone is comfortable with their duties.
• Post-event review: After the event concludes, conduct a review and analyze every aspect, and also note what hitches might arise the next time.

In addition to the above canvas, it may also be worth exploring academic frameworks for event management. One example is the Getz Model of event planning, which outlines the various stages involved in organizing a successful event and provides a structured approach to event planning. Garnering a rich understanding of these tools by reading about various successful models will help you become the knowledgeable professional you want to be.

Now, are you fascinated by the idea of this event planning business model canvas? If the answer is yes, let’s explore how you can start your journey as a professional event planner.

Getting Started As An Event Planner

Besides being adept in models like event planner business model canvas, event planners also require particular skills to build an illustrious career. These skills include people management, professional communication, problem-solving, marketing, budgeting and attention to detail.

And to gain a strong hold on the above skills, enrolling in an Event Management course at a specialised institution is recommended. On graduation, as a professional event planner, you can take home a salary between INR 3LPA to INR 6LPA. (Ambition ox) Also, you can set up your own agency and start taking up more significant projects.

Final Words

This article presents a promising career opportunity for those with a longstanding fascination with mega-events and their accompanying responsibilities. If you’re prepared to move forward, gaining hands-on experience through projects is as important as developing expertise in event planning models.

This is why JD Institute of Fashion Technology offers a BBA in Event Management to help you kickstart a promising career. With elements like managerial training and conceptualising event design, you can be sure to manage any event.

So don’t wait anymore; enroll today and start your journey towards an illustrious career!